How do you choose the right PIM system for your organization? We'll help you get started!
You have tied the knot: something needs to change within your organization. Product information is fragmented and no one knows which data is actually accurate. Existing systems are misused to show customers some product data anyway. It's high time to take serious steps in your product information management.
But now the real challenge begins: how do you select the right PIM system? Don't worry, you're not the only one with this question. In fact, it's exactly why XSARUS developed PIM Masters consulting products. With our 25 years of experience and expertise, we not only help you through the maze of options, but ensure that you choose a PIM system that seamlessly matches your organization's needs and digital ambitions.
An inappropriate PIM system can lead to unnecessary complexity, inefficient shadowing processes or excessive licensing costs. You do not want that.
A PIM system is indispensable for organizations that want to manage their product information in an efficient and structured way. But did you know that not every PIM system is the same? Compare choosing a PIM system to buying a car: there are all kinds of models and versions. Which one best suits your organization depends entirely on your needs, ambitions and budget.
Basic, standard or advanced: what do you need?
Most PIM systems are offered in various configurations, such as basic, standard and advanced. Each configuration offers a specific number of functionalities, user options, storage capacity and modules. That is why it is important to be clear in advance exactly what your organization needs. For example, do you have many users? Are extensive integration capabilities a must? Or are you just looking for a compact and simple system?
Data modeling: flexible or rigid?
Another important aspect of PIM systems is the way they structure product information. In other words, the data modeling. Some systems are modular and flexible, while others use a more fixed structure. Both approaches have their advantages, but the choice depends heavily on your product range, IT landscape, user needs and sales channels.
Additional functionality: which additional modules will you use?
Many PIM software vendors offer additional modules with functionality. Think standard integrations with external systems, translation services, printing solutions, AI tools, onboarding portals or download capabilities. These extras can greatly help streamline processes and reduce customization. Be aware that not every vendor offers the same modules.
Why the right choice is so important
An inappropriate system can lead to unnecessary complexity, low user acceptance, inefficient shadowing processes or excessive licensing costs. You don't want that. So take the time to determine what your organization really needs and find a solution that fits your goals and business processes.
A PIM system is a gamechanger, but it is important to be well prepared and thought out.
Use our consulting products for the selection process
Implementing a PIM system is a strategic consideration that is often complex. But we support you in doing so! XSARUS PIM Masters offers 3 consulting products that help you at every stage of the selection process.
1. To PIM or not to PIM
Not every organization is ready for a PIM system. Our first consulting product is therefore aimed at answering the overriding question: is a PIM system currently the right solution for your organization?
The benefits of a PIM system are endless, but it is only valuable if your organization actually starts to utilize these benefits. Sometimes the challenges lie elsewhere, for example in other systems, processes or a shortage of internal resources. During this analysis, we map out with you where the real bottlenecks lie. And whether a PIM system is the right investment.
2. PIM Requirements: what does your organization need?
If it appears that a PIM system has sufficient added value, the next step is to determine the specific needs and requirements. You will need this to select the right system.
With our experience in implementing PIM systems (at more than 65 organizations in a variety of industries), we will help you create a detailed overview of requirements, prerequisites and preferences. Be it integrations with existing systems, scalability or specific functionalities. We make sure your requirements are clear and complete.
3. PIM Selection: choose the right system
The ball is in the court and all requirements are clear. Then it is time to select the PIM system with the best fit.
In this phase, we go deeper into your needs and compare them with the capabilities of the PIM systems. During interactive analysis sessions, we get you inspired by practical examples, define knockout criteria and score the systems based on your specific situation.
Effective guidance to a successful PIM system
A PIM system is a gamechanger, but it is important to be well prepared and thought through. Our consulting products are designed to support your organization through every step of the process, so you can make the right choices with confidence.