How do you choose the right PIM system for your organisation?
You've made up your mind: something needs to change within your organisation. Product information is fragmented and no one knows which data is actually correct. Existing systems are being misused just to show customers some form of product data. It's high time to take real steps with your product information management.
But now the real challenge begins: how do you select the right PIM system? Don’t worry, you’re not the only one asking this question. With our 25 years of experience and expertise, we not only help guide you through the maze of possibilities, we ensure you choose a PIM system that fits seamlessly with the needs and digital ambitions of your organisation.
An unsuitable PIM can lead to unnecessary complexity, inefficient shadow processes or excessive licence costs. That’s not what you want.
A PIM system is indispensable for organisations wanting to manage their product information efficiently and in a structured way. But did you know not every PIM system is the same? Choosing a PIM system is like buying a car: there are all sorts of models and variants. Which one suits your organisation best depends entirely on your needs, ambitions and budget.
Basic, standard or advanced: what do you need?
Most PIM packages come in various configurations such as basic, standard and advanced. Each configuration offers a specific set of features, user options, storage capacity and modules. That’s why it’s important to be clear in advance about what your organisation actually needs. For example, do you have lots of users? Are extensive integration options a must-have? Or are you looking for a compact and simple system?
Data modelling: flexible or rigid?
Another key aspect of PIM systems is the way they structure product information – or data modelling. Some systems are modular and flexible, while others use a more fixed structure. Both approaches have their advantages, but the choice depends heavily on your assortment, IT landscape, user needs and sales channels.
Extra functionality: which additional modules will you use?
Many PIM software vendors offer additional modules with functionalities. Think of out-of-the-box integrations with external systems, translation services, print solutions, AI tools, onboarding portals or download options. These extras can make processes easier and cut down on custom work. Do keep in mind not every supplier offers the same modules.
Why the right choice is so important
Unsuitable PIM software can cause needless complexity, low user acceptance, inefficient shadow processes or excessive licence costs. That’s not what you want. So, take the time to determine what your organisation really needs and look for a solution that matches your objectives and business processes.
A PIM system is a gamechanger, but it’s important to proceed well-prepared and with forethought.
Benefit from our PIM services
Implementing a PIM system is a strategic decision that’s often complex. But we’re here to support you! XSARUS PIM Masters offers 3 services to help you in every phase of the selection process.
1. To PIM or not to PIM
Not every organisation is ready for a PIM system. That’s why our first consulting product focuses on answering the deciding question: is a PIM system the right solution for your organisation right now?
A PIM system offers endless advantages, but it’s only valuable if your organisation actually makes use of them. Sometimes, the real obstacles are elsewhere: in other systems, processes, or a lack of in-house capacity. During this analysis, we’ll work together to map out exactly where the genuine bottlenecks are – and whether a PIM system is the right investment. Read more.
2. Requirements Analysis: what does your organisation need?
If a PIM system turns out to be sufficiently valuable, the next step is to clarify the specific needs and requirements. That’s what you need to select the right system.
With our experience implementing PIM systems (for over 70 organisations in various industries), we help you draw up a clear overview of what’s needed, all criteria, and any preferences. Whether it's about integrations with existing systems, scalability, or specific features – we make sure your requirements are clear and complete. Read more.
3. PIM Selection: choose the right system
The die is cast and all requirements are clear. Now it’s time to select the PIM system with the best fit.
In this phase, we dive deeper into your needs and compare them to what PIM systems offer. In interactive analysis sessions, you'll get inspired by real-life examples, we’ll define knockout criteria, and rank systems based on your exact situation. Read more.
Effective guidance towards a successful PIM system
A PIM system is a gamechanger, but it’s important to be well-prepared and thoughtful. Our services are designed to support your organisation at every step, helping you make the right choices with confidence. Choose them individually or as a complete package – pick what suits your situation best. Naturally, we also support you with the next steps: implementation and continual optimisation of your PIM system.